Inside KSU’s released Flock records: contracts, searches, and sharing

Records published by KSU ALPRs offer a view of Kennesaw State University’s Flock purchasing history and selected system activity. DeFlock Gwinnett downloaded both ZIP files linked from the project’s KSU FOIA Responses page, extracted their contents, and reviewed the documents and tabular exports.

Together, the archives contain 12 document files: nine contract and purchasing PDFs totaling 61 pages, an audit workbook, a sharing-network CSV, and a one-page hotlist report. These are copies published by another project; DeFlock Gwinnett did not receive this response directly from KSU. The records describe different periods and do not establish the system’s current configuration.

A 2024 expansion lists a $442,750 contract total

The June 2024 amendment describes three existing Falcon groups of eight, two, and four units. It also adds services with a 36-month initial term: 35 Falcon units, one FlockOS Essentials subscription, and one Raven service labeled “1mi.” The accompanying vendor description identifies Raven as an audio-detection product. These are contract quantities, not an independently verified count of installed or operating devices. Contracts ZIP, June 2024 amendment, PDF pages 1, 4 and 6.

The expansion’s order form states a $140,000 annual recurring subtotal, $22,750 in implementation fees, and a $162,750 first-year subtotal. Its billing schedule lists a $442,750 contract total. The order form also lists a 30-day retention period. These are the document’s commercial terms; they do not establish actual payments, actual deletion practices, or total university spending across all Flock agreements. June 2024 amendment, PDF pages 4–5, in the contracts ZIP.

Separate renewals cover the earlier equipment groups. The June 2025 purchase-order package lists $24,000 and renews eight LPR units for April 25, 2025–April 24, 2026. An October-signed renewal lists $18,000 for groups of four and two units for August 26, 2025–August 25, 2026. These overlapping agreements should not be added indiscriminately as if every document represented a new purchase. PO 597013, PDF pages 1–3; September 30, 2025-named renewal, PDF page 1, in the contracts ZIP.

The audit export contains 206 entries, with important fields blank

The organization-audit workbook contains 206 data rows with distinct IDs. All rows identify “Kennesaw State University GA PD” in the organization column. Search timestamps run from January 7 through January 21, 2026, in UTC. The search-type column contains 116 entries labeled lookup and 90 labeled search. Those labels are reproduced as exported; the workbook does not explain the distinction. Later release ZIP, organization-audit workbook, first worksheet, rows 2–207; columns A, C, K and L.

The workbook includes headers for time frame, license plate, reason, case number, and filters, but those five columns have no populated values in the released data rows. Their absence in this copy does not establish that users failed to provide a reason or that the underlying system lacked that information. It limits what readers can assess from this release. An entry is not a count of unique people, vehicles, successful matches, or enforcement actions. Same workbook, F1:J207.

Sharing is recorded in two directions

The shared-networks CSV contains 2,622 data rows with distinct organization names. Of those rows, 2,065 have a nonempty “Networks Shared With Me” field and 1,746 have a nonempty “Networks I’m Sharing” field. These counts overlap and must not be added together. They count organization rows, not individual officers or individual networks: a cell can list multiple networks. Later release ZIP, shared-networks CSV, all data rows and three header columns.

The filename dates the export January 22, 2026. It is a historical sharing snapshot, not evidence that any particular person searched a particular plate, nor a guarantee that the same access exists today.

The hotlist report needs a date clarification

The one-page hotlist report displays 12,119 total alerts: 11,437 official-hotlist alerts, 269 alerts from the customer’s own custom hotlists, and 413 from other custom hotlists on its networks. Its topic table includes 10,676 labeled “Expired” and 683 labeled “Suspended.” These are report labels and alert totals, not verified violations, unique vehicles, arrests, or convictions. Later release ZIP, “KSU Hotlist Report- 2 weeks.pdf,” page 1.

What the release can—and cannot—answer

The collection documents contract terms and the contents of selected exports. It does not, by itself, prove misconduct, measure crime reduction, establish every device’s installation status, or show why each search was performed. Follow-up records that could clarify those questions include installation and acceptance records, payment ledgers, the export’s field definitions and redaction explanation, and a corrected or explained hotlist date range.

Readers can download the original records from KSU ALPRs and browse the DeFlock Gwinnett records library. We preserved the original ZIPs, file hashes, and extracted copies privately. Our public inventory provides filenames, sizes, page counts, and checksums without reproducing audit-user names or invoice payment details.